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Updated
April 19, 2024
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3
 minutes

How To Collect Addresses for Weddings With QR Codes

Using QR Codes
How To Collect Addresses for Weddings With QR Codes
Kayla Uytengsu
Product Marketing Manager


If you’re reading this blog, it means you’ve kicked off your wedding preparations. First…congratulations! Now, let's go to the heart of the matter. Are you unsure about the ideal method for collecting addresses for wedding guests?

During the romantic moments of a marriage proposal or at your engagement ceremony, you probably didn't think about how your to-do list will grow as you move closer and closer to marriage. It's clear that the wedding preparations need far more work than the engagement ceremony preparations, even though the engagement ceremony served as a practice for them.

We guess you have save-the-date cards, wedding invitations, thank-you cards, RSVP responses, wedding favors, video & photo sharing, honeymoon postcards, etc. in your mind right now. So, as we know all you need for these is guest info, especially to collect wedding addresses.

All in all, wedding planning is stressful, especially when it includes time-consuming tasks like sending invitations and collecting RSVPs. Collecting the correct addresses for all your wedding guests in a timely and efficient manner can be a big headache, and can often involve lots of unnecessary back and forth over email or text. 

So, how may this process of preparing a wedding guest list and collecting addresses be made easier? For example, what if you could automate this process with a simple solution? QR codes are the perfect tool for you. In the context of wedding planning, they have become one of the game-changing innovations, simplifying the procedure and improving the guests' experience, and being a "contactless interaction with guests".

Now, let’s go over why, when, and how you use QR codes for wedding planning!

Why Do You Use QR Codes for Wedding Planning?

Using QR codes for wedding planning makes things easier. Here are a few benefits of using QR codes for this step of your wedding planning process: 

Embeddable: Wedding QR codes are easily embeddable in any digital or print format. Simply create your own unique QR code and add it to whichever method you'd like to collect contacts: text, email, printed at a venue, etc.

Efficient: The seamless and quick process of scanning to enter information means you reduce the risk of people forgetting to respond and get responses on time and without follow-ups. 

Centralized/Organized: Collect all your information in one place. By adding a form to your QR code you can ensure you collect mailing addresses easily in one spreadsheet to stay organized. 

User-Friendly: They're quick to make and easy to use. Creating a custom QR code allows you to create an inventive and creative solution in just a few minutes. 

Customizable: Wedding QR codes are totally customizable. You can customize the QR code according to the theme of your wedding.

Trackable: Find out the estimated number of guests. By integrating an RSVP form into your QR code you can keep track of who is attending or not.

Perhaps the best part of creating a wedding QR code is that you can get started for free. Head to Flowcode's QR code generator and select colors, shapes, and even upload a wedding logo if you have one! 

How Can You Collect and Organize Addresses from Your QR Code?

Before discussing how to collect let's briefly explore when to collect addresses. Needless to say, you should do this duty well in advance of your wedding. Collecting addresses is the simple part. But first, you need a wedding guest list before you start to collect addresses.

Is your guest list ready? Now it's time to collect mailing addresses! Before collecting addresses:

  1. Think about how to clearly obtain the most precise complete postal address data.
  2. Consider the potential guest info that you can use for any wedding-related things in addition to standard guest info such as song requests, meal choices, or birthdays to use after the wedding.

Here are three excellent ways to collect addresses from your QR code for your wedding and have them easily organized:

1. Link to Flowpage

The Flowpage service from Flowcode is a digital landing page that enables users to compile social network links, images, and other important stuff on one web platform together with personal or brand information. In order to collect addresses, create a Flowpage and use the ‘Contact Collection' widget, and select ‘Name,' ‘Address', and other relevant information. Also you can create a beautiful and engaging page that showcases your wedding details, photos, social media links, and more. All this information will populate in the Flowcode platform. 

2. Link to another general form response platform

You can use general form response platforms such as Typeform, Google Forms, or Survey Monkey.

3. Link to a popular wedding response platform

Another way to collect addresses for wedding invitations is by using a wedding response platform like Minted, The Knot, Zola, or WeddingWire. These platforms offer all the wedding-related bells and whistles like online invitations, RSVP management, guest list tracking, and registry creation. You can use their address collection feature, which will prompt your guests to enter their mailing info when they RSVP online.
Important Reminder: If you have elderly family members or guests who do not have access to the internet, don't forget to call them on the phone and ask them directly for their address.

The Last Part: How Do You Share Your Wedding QR Code?

Now that you've figured out how you'll settle on a collection method to store this data, you need to figure out how you'll get guests to scan your QR code.

Here are some cool ways to send your QR code out into the world to start getting responses. The beauty of QR codes for wedding invitations is that whichever outreach method you choose with your guests, you can ensure that all your responses are collected and stored in the same place. This eliminates any transfer errors, forgetting mailing addresses, and lots of copy and pasting. 

Place on Your Wedding Website

Place your QR code on the homepage of your wedding website to collect addresses. If you've already gotten started on your wedding website, simply create a QR code to match your wedding theme and colors and place it prominently on your website homepage. You can also add a short message or instruction to encourage your guests to scan the code and access your wedding information.

Share via Email

Include your QR code in your announcement or save-the-date email and prompt your guests to share their address information for a formal invitation to follow. 

Share through Messaging Apps

For a more personal or casual touch, you can spread your QR code on messaging apps like iMessage, WhatsApp, Telegram, Signal, or Messenger. This way instead of individually saving each address during your outreach, all the addresses will be collected in the same spreadsheet. 

Share on Social Media

You can post your QR code as a photo or a video and use hashtags or captions to invite your followers to scan it and join your wedding celebration. Maybe not all your followers are being invited, so you could always explore making a private account for your special day as a way to share information and updates. 

Share at an Event or Location

This one's easy. If all your attendees share a common space or will be attending a similar event, place a QR code in the space to quickly and passively get responses. 

What is the Best Wedding QR Code Provider to Collect Addresses?

Flowcode's QR code generator turns the process of generating wedding QR codes into a breeze.

  • Creative Customization: Get creative with your design. Flowcode allows for ultimate customization to ensure you have creative control over your QR code to match your wedding theme.
  • Custom Solutions: Get a custom pre-made solution. With Flowcode, you can commission your own artist-designed QR code for your wedding.
  • Linking to Anything Wedding-Related: You can link your QR code to any digital content you want, such as your wedding website, an online RSVP form, a video message, a photo gallery, or a map. You can also change the link at any time without having to reprint your invitations.
  • Speed and Reliability: Flowcode's QR codes are fast and reliable. They can be scanned instantly and work on any device and browser.
  • Being Organized thanks to Flowpage Integration: Collect and store responses within the Flowcode platform. By connecting your Flowcode to a Flowpage, you can then manage your entire wedding flow from flowcode.com.

Using a QR code for your wedding address collection is easy and effective, and you can rid yourself of at least one unnecessary stress. No more follow-up reminders are needed! All you have to do is share your QR code with your guests, then the best part is to watch how your guest list fills the digital address book with their mailing addresses, as well as other information. Well, you can mail your wedding invites and save-the-dates with ease once you've gathered all the necessary data and filled up your address book.

Because you are standardizing your process of collecting addresses through just one form, you will only have the details you asked for and the details that matter. All the information will be stored in one place. You can save it to a spreadsheet and also print labels, envelopes, and thank-you cards.

Head to our code generator to get your wedding QR code within a matter of minutes, let your QR Code engage with your guest list, and enjoy your energy and time saved sipping your coffee!

Create a free QR code

Ready to generate a QR code in less than 60 seconds?

Kayla Uytengsu
Product Marketing Manager

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