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Updated
April 29, 2024
Read Time:
3
 minutes

Creative Ways To Collect RSVPs With QR Codes

Using QR Codes
Creative Ways To Collect RSVPs With QR Codes
Kayla Uytengsu
Growth Marketing
Creative Ways To Collect RSVPs With QR Codes

Planning a wedding is an engaging process that requires a collaborative effort. An exciting, but arduous part of the planning process is handling invitations and responses. Even if you send invitations well in advance, you are still likely to experience some challenges with getting all your guests to respond on time, include all relevant information, and send it in the right format. 

As you gear up for your big day, it’s important to have an organized and simple system for managing RSVPs. Enter QR code RSVPs. QR codes are a simple and tech-savvy method of allowing your guests to share information and RSVP in just a couple of minutes. QR codes enable you, as the event organizer, to collect accurate information from your guests in a faster and more organized manner. Plus, it only takes a couple minutes to put this solution into action. 

Create your own customized RSVP QR code for free today! 

Benefits of QR code RSVP for events

Today, most people have and use smarthphones daily. QR codes are a seamless option as people can engage with them quickly and hassle-free. Here are a few advantages:

  • Capture guest responses sooner and faster. Using a QR Code to RSVP is less hectic as all your guests have to do is scan the code and automatically get the landing page or guests list and they easily fill in their details. Never worry about information getting lost in the mail, guests forgetting to respond, or any other mishaps when you go digital.
  • Add to any surface! No matter which method you prefer to reach out to guests, a QR code can be added to any digital or print process to add efficiency to your planning process.
  • Use the code for other needs in the future! Now that you've created a beautiful QR code that all your guests have access to, you can change the scan destination during or after the wedding to complete other needs. For example, you could share all your wedding photos in a gallery and even add an option for guests to upload their own to the gallery wall.

Ways share wedding QR codes

Most couples still consider the traditional method of sending wedding invitation cards to their guests. The guests can fill in their details, RSVP, and then return the response cards via mail. This can be a tedious, slow, and costly process. You can avoid all these hassles by letting your guests RSVP with a QR code that adds a simple tech-savvy solution to traditional methods. Here are a few ways to add QR technology to your wedding:

1. Embed it on your wedding website

If you're creating a wedding website, simply create a code to add to your landing page that matches your wedding theme. As soon as guests land in the page, all they're have to do is scan and fill out a quick form.

2. Print it on your invitation

If you're mailing paper invitations, add an RSVP QR code to your invitation and allow your guests to share their details and preferences right away and without any extra mailing or coordination.

3. Add it to a keepsake or guest gift

If you're looking for a less traditional invitation, you can always send guests a small gift relevant to your wedding. QR code designs can be printed or etched onto almost any surface, so if you're sending a picture frame or another memento, you can add a QR code to it with your wedding details and an image collection after the fact.

4. Share over messaging or media platforms

If you're looking to quickly coordinate, simply handle all communication online. QR codes can be shared over messages, via email, and on social media platforms. There's no faster way to get going.

Ways to collect RSVPs with QR codes

Once you've decided your sharing method, you can then select an information intake method. Here are a few options:

1. Link to a Flowpage

The beauty of working with Flowcode is that our platform also allows you to create forms quickly and easily with our companion product. Flowpage is a mobile-first landing page that allows you to collect information from your guests with just a few clicks. It's fully customizable and easy to use. 

To collect RSVPs, create a Flowpage and use the ‘Contact Collection’ widget, and select ‘Name,’ 'Additional Guests', 'Dietary Restrictions', and anything else. The best part? All this information will populate in the Flowcode platform, meaning you have a one stop shop for all your QR and information collection needs.

2. Link to your wedding website

Another way to collect RSVPs for weddings is by using a wedding response platform like Minted, The Knot, Zola, or WeddingWire. You may already be using one of these platform like this to host your website and can manage all your needs in one place if you add it as the scan destination to your QR code.

3. Link to another form response platform

Form response platforms like Typeform, Google Forms, or Survey Monkey are also wonderful for collecting addresses for weddings. You can link your wedding QRs to online forms that ask your guests to fill out their addresses and any other details. 

Why you should use Flowcode for your wedding

There are several options for QR code-generating services, but Flowcode makes the whole planning process for your wedding simpler than ever and gives your guests a fun and seamless experience. Even after your big day is over, the good memories of a successful day will stay with you forever. Here are a few key benefits of Flowcode for wedding planners and couples:

  • Artistic custom codes: Flowcode allows you to customize every feature of your QR code: change your code's pattern, color, and upload an image. Looking for even more customization? Get an artist-designed code.
  • High quality, reliable, and editable: Never worry about technical difficulties with Flowcode. Edit your code any time to reflect changes, without worrying about re-printing or sending. Even better, use the code after the big day to share information, photos, and more!
  • Connect to a form process: Connecting your Flowcode QR code to a Flowpage lets you manage all your needs in one place. Guests simply scan your QR code to access your mobile-friendly wedding Flowpage where they can type in their RSVP information. Next, check all those responses from the Flowcode platform and quickly download the file as a spreadsheet.

Flowcode RSVP QR code is the best way to make your event planning process easier and more successful. It’s time to move away from the traditional invitation to QR codes for RSVP using Flowcode QR. Ready to get started?

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Kayla Uytengsu
Growth Marketing

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